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Saving and Opening a Document

When a document is created or edited, it is stored only in the RAM. The RAM is a temporary memory: The document may be erased if the power is suddenly switched off. In Microsoft Word, document is permanently stored in the disk (floppy, hard or CD) by giving document a filename. The Word Document is saved with “.doc” extension. The document can also be saved with different format. For example, you can save document as text format, HTML format that can be used as web page etc.

1. Automatically Saving Document

Microsoft Word also has an. important feature of saving your work automatically into the current document. By default, Word automatically saves your current document after every ten minutes. This period or time can be changed.

2. Protecting Document with Password

In Microsoft Word, you can protect your document by applying password so that unauthorized person can not display as well as modify your document. You can apply two types of passwords:

Password to open the document: If it is applied then you have to give the correct password to open the document. Otherwise you cannot open the document.

Password to modify the document: If it is applied then you have to give the correct password to modify the document. Otherwise your document is opened but you cannot modify the document. It means that your document becomes read-only.

Opening an Existing Document

The documents that are saved in the disk can be opened into the Word Processing programs for further modification or to make hardcopy of them. The Open command is used to open a document that already exists on a disk.

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